Purpose

The purpose of this procedure is to define the general practice of billing the requesting / using communities for the incident use of the response team personnel and cost recovery for training, as appropriate. This will allow communities with haz-mat incidents to include this bill with the total billing to the responsbile party, such that personnel costs to the community and other metrofire communities may be recovered.

Since Metrofire was formulated under proper general laws to affect mutual aid, metrofire is the "agent" to accumulate these claims for its members and submit the total mutual aid bill to the incident community (whether an association member or not since we must consider responses to communities outside metrofire). Metrofire becomes the facilitator of and coordinates all the paperwork, simplifying the process for its communities. This billing will contain labor cost based on number of responders, their actual rate of pay as submitted by their community, and hours of use. The commonwealth of massachusetts department of fire services will bill the responsible party for vehicle cost, equipment, etc.

The communities will bill directly to the department of fire services for team member training and other approved costs.

Procedure-incident

The Following costs shall be charged for the members responding:

Each member: the number of hours x the member's actual overtime rate. The minimum number of hours shall be four (4).

A List of responding members and their time at the incident shall be compiled by the on-scene team leader and forwarded to the district two haz-mat team coordinator within three business days. The district two haz-mat team coordinator shall compile this list along with any associated personnel cost for vehicle restoration and forward a completed list to the metrofire coordinator within three additional business days. The metrofire coordinator shall invoice the community involved through the fire chief with instructions to have it included with the total community billing to the responsible party.

Metrofire Shall provide the bill to the involved community within fifteen (15) business days.

The Metrofire coordinator will request updated overtime pay rates for district two haz-mat team personnel annually with the june. Meeting minutes. Attached to this policy are overtime payrate update sheets. Each community is responsbile to notify the metrofire coordinator of any overtime payrate increase due to contract settlement, contractual raise, promotion, etc. The metrofire coordinator will use the latest overtime payrate furnished by the community when compiling bills.

Metrofire Billing will only be to the community involved and metrofire will support the position and conclusions of the community involved.

Training Procedure

The department of fire services is responsible for payment to each community with haz-mat team technicians and haz-mat team support personnel for training and for certain additional activities. Haz-mat team technicians receive compensation for 96 hours of training per year,. Haz-mat team support personnel receive compensation for 32 hours of training per year.

Communities Must submit the request for reimbursement directly to the department of fire services on copies of the form provided with this procedure. Copies shall be mailed to:

Requests should be mailed as soon as possible after the training session. All bills for the fiscal year must be sent at the end of the fiscal year to the department of fire services by July 1st.